Privacy Policy

This privacy policy highlights matters that relate to you as a job applicant or potential employee of Freemans PLC who together with Grattan PLC make up Freemans Grattan Holdings Ltd who are jointly data controllers for your data. If you are also a customer of FGH trading brands you should also read our customer focussed privacy policy by visiting

The contact details for the controller are 66-70 Vicar Lane, Little Germany, Bradford, BD99 2AG.

If you have specific queries you can contact either the Head of HR by emailing or if your query relates specifically to the use of your personal data you can contact the Data Protection Officer in confidence by emailing

Personal data we collect:

We collect and store any data you provide us through your application on our careers portal. This includes personal details, contact information, your application materials including CV, cover letter and educational history.

We will collect sensitive categories of information via our diversity questionnaire, this information will not be accessible at individual level and it will not be used in the recruitment process however it will be used to monitor our processes for fairness and consistency.  This data is anonymised before use through aggregation.

We will collect data during interviews and assessments which may include recording your answers to questions together with notes and analysis from assessor(s) involved in the process.

We will collect information prior to offer to confirm your eligibility to work in the UK, undertake pre-employment screenings such as credit and criminal records checks and seek references from previous employers.

With your consent, we will contact you with job alerts and company news. You can manage your preferences through our jobs portal and can withdraw your consent at any time.

Data from other sources:

We obtain data about you from other sources such as, recruiters, employment research firms and agencies, third party referees from referees you provide to us, credit reference agencies and Disclosures Barring Service (DBS). We may also source information about you from publicly available data on the internet.  If you object to us using personal information from third party sources please notify the data protection officer.

When you make an application, or register for job alerts on our portal we may collect information sent by your device such as your IP address, the pages you access, your devices IP address, the operating system you are using, your location, mobile network details and your browser type.


If you apply for a vacancy we will retain your personal data only for the duration of the recruitment process and, if you are unsuccessful or choose not to accept an employment offer, for a period of 6 months.

If you accept employment with us, we will retain your personal data throughout your employment in accordance with a separate notice we provide to you upon your acceptance of employment.

If you complete a speculative application or sign up for job alerts, we will retain your information for as long as you provide consent to remain in our system and/or receive company news and job alerts.  We will refresh your consent on an annual basis and delete your data if we receive no response.

Our lawful bases

We process your data either with your consent, or where data is not collected directly from you, because it is in our legitimate interests in recruiting a workforce to do so.

International transfers

FGH is part of the Otto Group, a multinational company.  If it is necessary for us to transfer your data internationally we will inform you separately before doing so.

Your rights

You may exercise any of your rights under the GDPR or the Data Protection Act 2018 by contacting the data protection officer.  If you are not satisfied with our response you have the right to complain to our regulator, which for Freemans PLC is the UK Information Commissioner’s Office whose details can be found at